StaffGeek shall have the right to modify the Terms of Service at any time by providing written notice to Customer, and such modifications to the Terms of Service shall be effective upon the conclusion of the applicable subscription period in-effect following StaffGeek providing notice of the same to Customer. By executing this Agreement, Customer is agreeing to be bound by the Terms of Service, and agrees to periodically review the Terms of Service and to be aware of such modifications to this Agreement.
These Terms of Service are made a part of the SaaS Services Agreement (the “Agreement”) executed by and between Customer and StaffGeek and incorporated by reference.
NOW, THEREFORE, in consideration of the premises set forth therein and herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound, the parties agree to as follows:
Agreement Process
Overview
The Agreement consists of the Terms of Service and the Policies (as defined below, and incorporated herein by reference).
Site, Application and Other Services
Customer is engaging StaffGeek to provide access to and use of the StaffGeek Software on a “Software as a Service” (“SaaS”) basis via the Web Application and the Site (as applicable), as well as any other Services (as defined below) requested or necessary to generate and deliver the Deliverables.
Locations
The method and means of providing the Services shall be under the exclusive control, management, and supervision of StaffGeek, giving due consideration to the requests of Customer. Currently, the Services are provided solely from within the United States and, where applicable, on computing and data storage devices physically located within the United States.
Definitions
In addition to the terms defined elsewhere in the Agreement and these Terms of Service, the following terms shall have the following meanings:
Authorized User
Means each person who is authorized by Customer to have administrative privileges on the Site and the Web Application, and who accesses or uses any Master Accounts (as defined below) of Customer with StaffGeek. An Authorized User may be an employee, contractor, consultant, or other agent of Customer.
Candidate
Means an individual employee or prospective employee of Customer who accesses and uses the Platform to complete the applicable questionnaires utilized for performing assessment and matching Services for Customer by StaffGeek. Candidates do not have administrative privileges unless also an Authorized User.
Confidential Information
Means all information of whatsoever kind or nature belonging to or in the possession or control of a party (“disclosing party”) which is of a confidential, proprietary or trade secret nature that is furnished or disclosed to the other party (“receiving party”) under the Agreement, either orally, in writing or in electronic formats, and which has been marked “confidential”.
Customization
Means a Service provided by StaffGeek for the modification of the Site and/or Web Application or other Services pursuant to specific requests by Customer.
Data
Means information provided by or for Customer. There are several different types of Data:
Customer Data
Means any Data owned or provided by Customer directly or indirectly to StaffGeek, including, without limitation, information about Customer’s Users, whether or not hosted by StaffGeek.
Hosted Data
Means Customer Data that StaffGeek stores on servers or other computers owned or controlled by StaffGeek.
Non-Hosted Data
Means Data that is not Hosted Data, including any Data on Customer’s servers or third-party servers.
NPI Data
Means any Data that does not contain Personal Information.
Effective Date
The date in which the Customer has agreed to these terms through use of the StaffGeek Software.
Error
Means a reproducible failure of the StaffGeek Software to perform in substantial conformity with the intended functionality of the Site, the Web Application, and any Customizations.
Mark
Means a trademark, service mark or other brand associated with the Services, in accordance with applicable law.
Web Application
Means the StaffGeek Software hosted by StaffGeek, accessed and used by Customer, Customer’s Authorized Users, and Customer’s Candidates, and operated by StaffGeek to process Customer Data on a SaaS basis.
Non-Personal Information
Means any information that is not Personal Information.
Open Source Software
Means computer programs that are (1) not public domain, (2)subject to some form of intellectual property ownership such as copyright orpatent protection, (3) are made freely available at no charge to the generalpublic by their owner, and (4) are licensed pursuant to a written document thatmay list one or more limitations on how licensees may use, modify and share theprograms and derivative works (new versions) of the programs.
Personal Information
Means non-public information that identifies an individual person.
Platform
Means the SaaS Services provided to Customer through the Site and the Web Application.
Policies
Means StaffGeek’s current written policies on technical and administrative matters, including the StaffGeek Privacy Policy.
Privacy Policy
Means StaffGeek’s Policy regarding data privacy practices.
Services
Means those services provided by StaffGeek to Customer pursuant to the Agreement, which may include access and use of the StaffGeek Software offered through the Web Application and Site (if applicable), as well as ancillary services performed by StaffGeek which may include Storage, Support, further analysis of Customer Data, and training.
Site
Means the StaffGeek website.
Software
Means computer programs. There are several different types of Software:
StaffGeek Software
Means any Software developed and/or owned by StaffGeek, including, without limitation, underlying the Site, the Web Application, and any Customizations.
Third Party Software
Means Software owned, distributed or operated by third parties.
Storage
Means a Service provided by StaffGeek for the hosting of Customer Data by StaffGeek.
Support
Means a Service provided by StaffGeek to assist Customer and its Authorized Users upon specific request by Customer regarding the use of the Services.
User
Means Customer’s employees, representatives, consultants, contractors or agents who are authorized to use the Service and have been supplied user identifications and passwords by Customer or on Customer’s behalf, including, without limitation, each Authorized User and Candidate.
StaffGeek Services
General
StaffGeek shall provide Customer, Customer’s Authorized Users, and Customer’s Candidates access to and use of all or a portion of the StaffGeek Software through the Site and the Web Application.
Customer Accounts
Pursuant to the Agreement, StaffGeek shall provide Customer with two levels of accounts:
Master Accounts
The administrative functionality of the Platform is designed to be administered only by Authorized Users. Upon execution of the Agreement, StaffGeek shall provide Customer with one or more account and login that grants full, unrestricted access to the Services for one or more specified Authorized Users (“Master Account”).
Candidate Accounts
At the Customer’s discretion, Customer may assign Candidates with an account and login that grants each such User access to the StaffGeek Software to enter data and complete assessment surveys, but which restricts access to administrative aspects of the Services (“Candidate Account,” together, with the Master Account, the “Customer Account(s)”). Candidates are only granted access to a Candidate Account upon specific invitation by Customer, and each Candidate must acknowledge and agree to the terms of StaffGeek’s applicable Policies.
Limiting Access to Accounts
StaffGeek requires a unique account and login for each User for greater security, and Customer hereby covenants that Customer will provide and assign a unique password and user name for each User. Customer is responsible for all actions attributable to its Users and for each Customer Account. Customer will be responsible for the confidentiality and use of Customer’s (including its employees’) passwords and user names. Customer understands and agrees that in order for the Services to be most effective, it should only grant management-level employees access to the Master Account, and that every other User that needs access to the Services should be provided with a unique Candidate Account. Allowing Users to share accounts increases the potential for inaccurate data tracking, security issues and trouble with terminated employees continuing to have access to the Services. Customer hereby acknowledges and agrees that StaffGeek shall not be responsible for any liability, actions, claims, or damages arising out of or in connection with inaccuracies of Data, any Data Breaches, or other problems or Errors with the Services as a result of Customer allowing multiple Users to share any single account. Customer agrees to notify StaffGeek if Customer becomes aware of any loss or theft or unauthorized use of any of Customer’s passwords, user names, and/or accoun t number(s).